Permit Expediters in Bay Harbor Islands, FL
The Town of Bay Harbor Islands Building and Zoning Department manages all permit applications through the Citizenserve Web Portal at citizenserve.com/bhi. Permit applications must be signed by both the property owner and the contractor qualifier, and both signatures must be notarized. Separate permits are required for electrical, plumbing, pool, exterior doors, mechanical, windows, fences, driveways, roofing, shutters, and signs. Contractor work is not permitted on Town-recognized holidays, Saturdays, or Sundays. Construction hours are Monday through Saturday from 8:00 AM to 6:00 PM, but since no contractor work is permitted on Saturdays per the Town Code, effective working days are Monday through Friday only. Permits may take up to 15 working days to process. If cumulative permitted work on a structure equals or exceeds 50% of the fair market value, the entire structure must meet current federal flood criteria for finished floor elevation. Portable toilets on construction sites require a separate permit and must be screened from view.
At Concord Crest Real Estate, we manage your complete Bay Harbor Islands building permit application through the Citizenserve portal, coordinate all Miami-Dade County agency approvals, and track every review cycle until your permit is issued.
What We Do
We handle every step of your Bay Harbor Islands permit submittal, working directly with the Town of Bay Harbor Islands Building and Zoning Department and managing all required outside agency reviews.
- General contractor and all separate trade permits including electrical, plumbing, pool, doors, mechanical, windows, fences, driveways, roofing, shutters, and signs
- Residential additions, remodels, and renovation permits
- Commercial buildouts, tenant improvements, and change-of-use
- New construction plan review with Miami-Dade County DERM, WASD, and Fire coordination
- Citizenserve Web Portal permit application, document upload, and payment coordination
- Dual notarized signatures from property owner and contractor qualifier on every application
- 50% substantial improvement flood compliance assessment before any permit application
- Portable toilet separate permit coordination with screening requirement compliance
- Construction trailer prohibition compliance on single-family residential sites
- Notice of Commencement recording with the Clerk of Courts at 305-372-7777 before first inspection
- Equipment and material storage compliance at least 10 feet from edge of pavement
- Swale protection compliance for construction vehicles and equipment
- Contractor registration with the town before any permit is filed
- Certificate of Occupancy coordination and inspection scheduling
Who We Help
We work with property owners and professionals throughout Bay Harbor Islands:
- Contractors whose applications must be signed by both the contractor qualifier and the property owner with both signatures notarized before any permit is accepted
- Architects and engineers preparing plans for a coastal town where 50% substantial improvement thresholds can trigger full flood compliance upgrades on existing structures
- Developers managing new construction in a dense island community with strict construction hour and site management requirements
- Business owners applying for commercial buildout, tenant improvement, and change-of-use permits with up to 15 working day review timelines
- Homeowners handling additions, roofing, windows, pools, driveways, fences, and shutters where each trade requires its own separate permit
- Property managers resolving disclosed prior 12-month work history requirements and open permit issues before new applications are filed
If you need a Bay Harbor Islands building permit, we help you get it done correctly the first time.
How It Works
- Free consultation: We review your project scope, assess the 50% substantial improvement threshold against the structure's fair market value, confirm which separate trade permits are required, and identify all Miami-Dade County agency approvals needed.
- Document collection: We prepare the permit application with both owner and contractor qualifier notarized signatures, disclosure of all work performed in the prior 12 months, and all trade applications and supporting documents.
- Submission: We submit your complete Bay Harbor Islands building permit application through the Citizenserve Web Portal at citizenserve.com/bhi, upload all required documents, and make payment by credit card through the portal.
- Follow-up: We track the up-to-15-working-day review process, respond to all correction comments, and handle resubmittals until approval.
- Delivery: Once your permit is issued, we record the Notice of Commencement with the Clerk of Courts, post it at the job site, and coordinate all inspection scheduling through the Citizenserve portal. We also manage site compliance requirements including equipment storage distance, swale protection, and portable toilet permit coordination.
Why Choose Us
Bay Harbor Islands requires notarized dual signatures on every application, separate permits for every trade discipline, and a full disclosure of all work done on the property in the prior 12 months. Missing any of these stops the application before review begins.
We know:
- That both the property owner and the contractor qualifier must sign the permit application and both signatures must be notarized before the application is accepted, and missing either signature or notarization results in immediate rejection
- That separate permits are required for electrical, plumbing, pool, exterior doors, mechanical, windows, fences, driveways, roofing, shutters, and signs, and missing any trade permit means that phase of work cannot legally proceed
- That the permit application requires disclosure of all work performed on the property in the prior 12 months, and failure to disclose prior work is grounds for permit denial, suspension, or revocation
- That no contractor work is permitted on Town-recognized holidays, Saturdays, or Sundays despite construction hours stating Monday through Saturday from 8:00 AM to 6:00 PM, Saturday is effectively excluded by Town Code, making Monday through Friday the only valid working days
- That if cumulative permitted work equals or exceeds 50% of the fair market value, the entire structure must meet current federal flood criteria for finished floor elevation, significantly increasing project scope and cost
- That portable toilets on construction sites require a separate permit and must be screened from view, and construction trailers are prohibited entirely on single-family residential construction sites
- That equipment and materials must be stored at least 10 feet from the edge of pavement, swales must be protected from construction vehicles, and water cannot be discharged into the right of way or storm drains without Building Department approval
- That the Notice of Commencement must be recorded with the Clerk of Courts at 305-372-7777 and posted at the job site before any work begins for projects over $2,500
We have helped hundreds of South Florida projects move forward and we are ready to help yours.
FAQs About Permits in Bay Harbor Islands
Submit through the Citizenserve Web Portal at citizenserve.com/bhi. Every application must be signed and notarized by both the property owner and contractor qualifier. Separate permits are required for each trade discipline. Processing takes up to 15 working days. Contact the Building Department at the Town Hall. We manage the full process on your behalf.
The Town requires notarized signatures from both the property owner and the contractor qualifier on every permit application without exception. This is a town-specific requirement stricter than most Miami-Dade municipalities. Missing either notarized signature results in rejection before any review begins.
No. Despite construction hours listing Saturday in the general schedule, Town Code prohibits all contractor work on Town-recognized holidays, Saturdays, and Sundays. Effective working and inspection days are Monday through Friday only. We manage every project schedule within this restriction.
If cumulative permitted work on a structure equals or exceeds 50% of the fair market value, the entire structure must meet current federal flood criteria for finished floor elevation. This can significantly increase project scope and cost. We assess this threshold at the start of every renovation or addition project before any application is filed.
We know the Citizenserve portal, dual notarized signature requirement, separate trade permit obligations, 12-month work disclosure rule, Saturday construction prohibition, 50% substantial improvement flood threshold, portable toilet separate permit, equipment storage distance rules, and NOC recording at 305-372-7777. We submit your Bay Harbor Islands building permit completely and correctly the first time.
Areas We Serve in Bay Harbor Islands
- Kane Concourse and 96th Street Corridor: Commercial buildouts, tenant improvements, change-of-use permits, and new business applications near the Building Department
- Bay Harbor Islands Waterfront Properties: DERM coordination for coastal work, NOC recording, and 50% substantial improvement flood compliance assessment
- Bay Harbor Islands Residential Communities: Additions, roofing, windows, pools, driveways, fences, shutters, and all separate trade permit coordination
- East Island and West Island Development: New construction plan review, multi-agency Miami-Dade County coordination, and construction site compliance management
We also assist nearby locations like Surfside, Bal Harbour, and North Miami Beach. Visit our office, call us, or find us on Google Maps for permit help in Bay Harbor Islands.
Get Permit Help in Bay Harbor Islands Today
Do not let missing notarizations, undisclosed prior work, or the 50% flood threshold delay your project. We are local, experienced, and ready to help.
Concord Crest Real Estate 1450 Brickell Avenue, Suite 2560, Miami, FL 33131 info@concordcrestrealestate.com
P 786.304.1950